This notice informs you, as an individual on whom we intend to hold personal data, of the purposes for which any data is stored and used. It also details your rights in respect of any data held by us.

As your Lamination film and consumables supplier, we will hold data as required in order to contact and communicate with preferred personnel. This will include, but is not limited to: your full name, your business address, email addresses and any contact telephone numbers we are provided with.

Copies of all emails sent to us will be stored electronically for future reference. Wherever possible, all information held electronically will be securely stored on an encrypted cloud-based server. All electronically-stored files require passwords or other security measures in order to be accessed.

Any information held in physical form will be available for inspection at the business office: 5 Little Tennis Street, Nottingham, NG2 4EL. This office will be locked at all times and no information can be accessed without the attendance of an officer of our company.

Under no circumstances will any information be released to third-parties without your express written consent.

All emails and files generated by this company are scanned for viruses using Microsoft Windows’ in-built security software. Where information is sent to you by email, it is not this company’s policy to password protect attachments. Should you require this level of protection on your emails, please advise us in writing.

As an individual, you have the right of full access to your data at any time. You have the right to know what personal information we hold about you and in what capacity we hold the data. You have the right to have that data amended if incorrect or deleted from our systems. You can restrict our usage of the data and have the right to object if you think something is not being done correctly.

There is no charge for providing this data unless we deem a request to be onerous or excessively time-consuming. All requests for data will be dealt with within one month. Where there is a charge, or we feel we cannot comply with a request, you will be notified in writing.

Where you suspect data is incorrectly handled, withheld or is subject to breaches in security, you have a right to object to the Information Commissioners Office. More information is available on their website; www.ico.org.uk.

In line with the business records requirements of HM Revenue and Customs, all data will be kept on our systems for a minimum period of seven years. After this period, physical data will be archived or destroyed. Personal data held electronically may be kept indefinitely.

Unless specifically requested to be deleted, your data will continue to be kept on our systems even if you cease to be a contact. This allows for us to deal with potential future enquiries or requests for information.

Should you have specific requirements as to how long you wish data to be kept, then please provide them to us in writing?

Please bear in mind that the removal of certain information from our systems may make it difficult for us to continue to function as your lamination film and consumable supplier In these cases, you will be notified in writing of the effect of the data removal and given the option of either retaining the data on our system or ceasing the provision of our services.